2021 Popcorn Festival Vendor Application

Due to the overwhelming demand for booths and in order to improve the vendor experience, we are changing how we expect payment.

  • New Vendors: please do not make a payment until we confirm acceptance and invoice you in April/May 2021.
  • Returning vendors: please pay as if you were assigned the same booth as last year. Any change requests will be reviewed and any additional fees due will be invoiced when confirmed.
Is this a returning booth for the Popcorn Festival?
If returning, booth number from last year.
Contact Information
Address
Marketing
*Optional marketing information to be used on our website and social media
List types of items to be sold and/or activities in your booth.
All food booths are required to have a popcorn item on their menu. The food booth is required to list the featured popcorn item on the application. This can include having popcorn as an optional topping on their other products. An exception will be granted to booths that sell beverages only.
each space is approximately 10x15 ft—If different size, could lead to additional booth fees
Shelter Dimensions in feet
Will propane be used?
Equipment Detail
The festival electrician needs detailed information on all equipment/appliances being used in order to ensure demand can be met. THE FESTIVAL RESERVES THE RIGHT TO NOT SUPPLY ELECTRICITY FOR ANY ITEMS NOT LISTED, SHUT DOWN ANY BOOTH THAT CAUSES ANY ELECTRICAL OUTAGES BY BLOWING CIRCUITS OR CAUSING OTHER ELECTRICAL PROBLEMS.
Item 1
i.e. Freezer, water heater, etc.
Fees
Enter manually calculated amount for each item, then total in final entry.

New Vendors: please do not make a payment until we invoice you in April/May. You will have 30 days upon invoice to pay or your booth may be reassigned.

Returning vendors:To reserve your booth please send a check when you register (must be received by March 31st) as if you were assigned the same booth as last year (Either on Dayton-Xenia or not, with electric or not.) Any change requests will be reviewed and any additional fees due will be invoiced when confirmed.

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New for 2018- All booths using electric are $205 plus electrical charges. All booths on DX are $205. Any booth not on DX and does not use electric is $155. If requesting more than one booth space, multiply by the number of spaces.
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*Booths not on Dayton Xenia and don't have power will be cheaper than those on D-X (see map) If requesting more than one booth space, multiply by the number of spaces.
Electric Fees
For your electric request enter the amount in one of the below options.
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* BASIC MINIMUM ELECTRICITY 1-110 volt, 15-20 amp circuit
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1 Additional 110 volt, 15 amp each circuit add ( $50, to basic) = $130
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2 Additional 110 volt, 15 amp each circuits add ( $50, $50 to basic)
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3 Additional 110 volt, 15 amp each circuits add ( $50, $50, $50 to basic) = $230
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ADDITIONAL ELECTRICITY 220/230 volt, 100 amp circuit, each circuit- $280
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Custom electric quote after calling 937-602-2676
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Total booth space fee and electric (if applicable) to calculate total fees.

Please note- returning vendors have until March 31st to reserve the same space/receive priority- application and fees are due by this date. There are NO refunds. New applicants will be considered in order of application and invoices will be sent in April/May to confirm acceptance.

Payment must be sent to: Beavercreek Popcorn Festival, c/o City of Beavercreek Parks Department, 789 Orchard Lane, Beavercreek OH 45434.
DEADLINES
March 31 FEES for Returning Vendors are due who wish to have the same booth/area space will receive priority.
Fees for new vendors are due 30 days after invoice sent or FESTIVAL RESERVES THE RIGHT TO SELL BOOTH SPACE.
August 15 All INSURANCE is due or FESTIVAL RESERVES THE RIGHT TO SELL BOOTH SPACE.

Full Terms and Conditions
Your payment is your signature of acceptance to the Vendor Contract and Terms and Conditions..